779 Work Health and Safety - TAFE Queensland

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779 Work Health and Safety

1. Purpose

TAFE Queensland is committed to providing a safe, healthy and productive working environment for all people who work, study, visit our campuses or have the potential to be affected by our activities. TAFE Queensland will strive for Zero Harm at Work, meaning 'no harm to anyone, any time while at work'. The health, safety and wellbeing of our people is integral to the achievement of our strategic goals.

2. Overview

Policy Intent:

Outlines the principles and obligations of TAFE Queensland with regards to Work, Health and Safety (WHS) and forms part of the overall framework designed for managing WHS within TAFE Queensland.

Policy Principles:

Principle 1: TAFE Queensland is committed to ensuring continuous improvement with respect to our Work, Health and Safety (WHS) objectives and performance, compliance with WHS legislative requirements, eliminating work related injury and illness and eliminating or minimising WHS risks throughout our operations.

Principle 2: The development and implementation of the WHS Policy by management is an important component of a Work Health and Management System (WHSMS) including complying with relevant work health and safety legislation and other requirements placed upon TAFE Queensland.

Principle 3: TAFE Queensland will facilitate the successful implementation and operation of the WHSMS through establishing and continually improving effective planning processes supported by well-defined and measurable targets and outcomes.

Accountability:

The Chief Human Resources Officer and General Manager SkillsTech are accountable for administering Work Health and Safety for TAFE Queensland under the terms of this policy.

3. Audience

This policy applies to:

  • Board
  • Chief Executive Officer
  • Chief Human Resources Officer
  • General Managers
  • Corporate Office Staff
  • Regional Staff
  • Students

4. Policy

4.1 TAFE Queensland's commitment to WHS will be demonstrated by staff at all levels of the organisation. The performance of TAFE Queensland's WHSMS will be regularly reviewed by senior executive and the Board to ensure:

  • WHS is an integral part of business planning, operations and service delivery;
  • Due diligence is exercised by TAFE Queensland officers and that TAFE Queensland as a PCBU meets and exceeds its WHS legislative duties, obligations and best practice standard requirements;
  • Appropriate resources are allocated and used for WHS particularly with regards to setting of budgets, responsibility, authority and accountability for WHS;
  • Staff at all levels meet and work towards exceeding their accountabilities and responsibilities for WHS; and
  • Leadership and commitment to WHS is demonstrated throughout TAFE Queensland.

4.2 TAFE Queensland will establish and maintain a WHS Statement of Commitment, authorised by the Chief Executive Officer (CEO) and senior executive clearly stating TAFE Queensland's overall WHS objectives and commitment to improving WHS performance in accordance with current WHS legislative requirements and Zero Harm at Work goals. Specifically, TAFE Queensland's WHS Statement of Commitment will:

  1. Be appropriate to the nature and scale of TAFE Queensland's risks;
  2. Include an expressed commitment to establishing measurable objectives and targets to ensure continual WHSMS improvement aimed at preventing work-related injury and illness;
  3. Include a commitment to complying with relevant WHS legislation and other legal requirements relevant to TAFE Queensland;
  4. Be documented, implemented, maintained and communicated to all TAFE Queensland employees;
  5. Be available to interested parties such as contractors and third party suppliers;
  6. Be signed by the CEO; and
  7. Be reviewed annually to ensure it remains relevant and appropriate to TAFE Queensland.

4.3 An annual review of TAFE Queensland's WHSMS will evaluate the overall performance of the WHSMS, the effectiveness of controls, compliance with WHS objectives and targets and relevant legislation in order to ensure the ongoing suitability, adequacy and effectiveness of the WHSMS. A combination of lag and lead indicators will be used to facilitate measurement and analysis of WHS and business performance across all levels of TAFE Queensland. Outcomes of the annual review will be incorporated into the overall business planning strategies.

5. Responsibilities

Chief Executive Officer:

5.1 The Chief Executive Officer (CEO) is responsible for:

  1. Ensuring TAFE Queensland complies with all statutory requirements, relevant standards and codes and TAFE Queensland's work, health and safety management system and safe work practices;
  2. Providing leadership and support for the promotion and ongoing effective management of WHS programs throughout TAFE Queensland;
  3. Ensuring processes are established for receiving, considering and responding to WHS information in a timely manner;
  4. Approving policies and procedures that provide the overall framework for managing WHS within TAFE Queensland;
  5. Ensuring systems are in place that allows effective management of WHS including integrating WHS objectives and targets into business planning; and
  6. Monitoring and evaluating WHS performance in accordance with TAFE Queensland's objectives and targets to determine areas of success and to identify activities requiring corrective action and improvement.

Chief Human Resources Officer:

5.2 The Chief Human Resources Officer shall be responsible for:

  1. Providing a strategic focus and direction in relation to WHS management and ensuring consistency with legislation, directives and corporate direction;
  2. Stating clearly defined health, safety and wellbeing roles and responsibilities for all employees and ensuring strong health, safety and wellbeing leadership at all levels;
  3. Communicating and consulting throughout TAFE Queensland in regard to all WHS matters;
  4. Coordinating and assisting in the development of action plans to facilitate effective implementation of the WHS Management System (WHSMS) through a formal annual review of WHSMS activities including:
    • Collection of relevant information and data including:
      • internal and external WHSMS audit and workplace inspection findings/ outcomes;
      • key WHS issues and risks identified in the Corporate Risk Register;
      • hazard and incident data and investigation findings/ outcomes; and
      • outcomes and status of improvement actions/ controls recommended in previous WHSMS review activities;
    • Documenting and communicating the review to relevant persons; andUtilising the review outcomes to inform the continual improvement of the WHSMS;
    • Utilising the review outcomes to inform the continual improvement of the WHSMS;
  5. Providing early and effective injury management and rehabilitation to all employees:
  6. Ensuring the effective measurement and periodic review of TAFE Queensland’s WHSMS through reporting WHS performance, compliance and strategy to the CEO and Board through the:
    • Establishment and maintenance of a planning framework for the implementation and continual improvement of TAFE Queensland’s WHSMS;
    • Establishment of objectives, targets and performance indicators supported by WHSMS management plans to assist in their achievement;
    • Regular identification, assessment and control of WHS hazards, risks and related legal requirements in accordance with relevant WHS standards and procedures;
    • Design and implementation of contingency plans specific to foreseeable emergency situations (e.g. first aid, evacuation and recovery); and
    • Planning to ensure corrective actions are selected and taken following incidents or breakdown in system activities and requirements;
  7. Including the WHS framework and the WHS Statement of Commitment, in induction training material;
  8. Ensuring the WHS Statement of Commitment is displayed within the workplace (i.e. Intranet or Safety Noticeboards); and
  9. Maintaining policies and procedures that provide the overall framework for managing WHS within TAFE Queensland for the CEOs endorsement.

General Managers

5.3 General Managers shall be responsible for:

  1. Ensure safety at all TAFE Queensland sites under their management and control;
  2. Participate in the review of TAFE Queensland’s WHSMS in accordance with this policy and related procedures;
  3. Coordinating and assisting in the development of Regional action plans to facilitate effective implementation of the WHS Management System (WHSMS) through a formal annual review of WHSMS activities including:
    • Collection of relevant information and data including:
      • internal and external WHSMS audit and workplace inspection findings/ outcomes;
      • key WHS issues and risks identified in the Regional Risk Register;
      • hazard and incident data and investigation findings/ outcomes; and
      • outcomes and status of improvement actions/ controls recommended in previous WHSMS review activities;
    • Documenting and communicating the review to relevant persons; and
    • Utilising the review outcomes to inform the continual improvement of the WHSMS;
  4. Ensuring the WHS Statement of Commitment is displayed within the workplace (i.e. Intranet or Safety Noticeboards);
  5. Incorporating WHS strategies in accordance with TAFE Queensland’s objectives and targets in their business plans;
  6. Participating in monitoring and review of activities aimed at measuring, evaluating and improving the effectiveness of TAFE Queensland’s WHSMS; and
  7. Demonstrating a commitment to WHS by providing assistance and support on all relevant WHS activities and initiatives.

Managers:

5.4 Managers shall be responsible for:

  1. Ensuring so far as is reasonably practicable that all workers, including staff, students, contractors and visitors are, while at work, safe from injury and risks to health;
  2. Promoting and nurturing a health, safety and wellbeing culture as a core value that empowers staff through visible leadership and proactive health and safety strategies;
  3. Communicating the WHS framework, including the WHS Statement of Commitment, to all staff through team meetings and consulting with staff on relevant WHS issues;
  4. Providing safe working conditions and incorporating a risk management approach for the health, safety and wellbeing of all our people into all operational planning and activities;
  5. Identifying all work health and safety hazards, assessing related risks and implementing control measures to eliminate or minimise the risks;
  6. Encouraging and respecting all workers involvement in the continual improvement of health, safety and wellbeing through effective consultation in the workplace; and
  7. Conducting WHS inspections and regularly reviewing performance through a continuous improvement approach to the health, safety and wellbeing of our people.

Workers:

5.5 Workers shall be responsible for:

  1. Conducting their activities and behaving in a manner which does not compromise the health, safety and wellbeing of themselves and others;
  2. Complying with all statutory requirements, relevant standards and codes and TAFE Queensland’s work, health and safety management system and safe work practices;
  3. Participating in the management of health and safety and wellbeing activities including consultation processes that promote a healthy and safe working environment;
  4. Encouraging other workers, students, contractors and members of the public to act in a healthy and safe way;
  5. Reporting all hazards, incidents and issues immediately and assisting in monitoring of their work environment;
  6. Participating in ongoing training and instruction; and
  7. Using the safety equipment and personal protective equipment provided.

6. Definitions

Lag indicators:

Statistics used by TAFE Queensland to measure loss or reactive WHS risks and issues. These include measures such as Lost Time Injury Frequency Rates (LTIFRs), workers’ compensation costs or incident occurrence rates.

Lead indicators:

Statistics used by TAFE Queensland to measure and assess how successful TAFE Queensland’s WHS management system is performing through monitoring those processes and activities designed to produce positive WHS outcomes and performance. Lead indicators can be used to measure WHS systems, processes, management activities and compliance with WHS practices and standards within TAFE Queensland. They are a good indication of how well TAFE Queensland is performing at preventing injuries and illness.

Manager:

A person who has responsibility for the activity being performed or the area the activity is occurring in including senior executive, directors and executive directors.

Officer:

As per section 9 of the Corporations Act 2001 is a person who makes, or participates in making decisions that affect the whole, or a substantial part, of the organisation’s activities. A TAFE Queensland Officer has been defined as members of the TAFE Queensland Board, Chief Executive Officer (CEO), Chief Operating Officer (COO), Chief Finance Officer (CFO), Chief Academic Officer (CAO), Chief Human Resources Officer (CHRO) and the Chief Information Officer (CIO).

Person conducting a business or undertaking (PCBU):

A person conducting a business or undertaking alone or with others, whether or not for profit or gain. A PCBU can be a sole trader (e.g. a self-employed person), a partnership, company, unincorporated associated or a government department of public authority (including a municipal council). Specific to TAFE Queensland, a PCBU includes TAFE Queensland operating as a statutory body as well as other PCBUs interacting with or engaged by TAFE Queensland such as, but not limited to independent contractors, manufactures, designers and suppliers.

WHS Management System (WHSMS):

That part of the overall management system which includes organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the WHS policy, and so managing the WHS risks associated with the business of TAFE Queensland.

WHS Statement of Commitment:

A general statement of management’s intent and expectation on the importance of WHS for TAFE Queensland.

7. Legislative and Policy Basis

Authority

Related Policy Instruments

  • Appendix A: Work, Health, Safety and Wellbeing Statement of Commitment
  • Compliance Procedure
  • Work Health, and Safety Communication and Consultation Procedure
  • Work, Health and Safety Management Systems Audit Procedure

8. Document History and Contact Details

Version

Number:PL 779
Version: 1.0
Implementation Date: 17 February 2015
Review Date: 30 January 2016

Contact Details:

Governance, Planning and Legislation, TAFE Queensland
Phone: (07) 3514 3628
Email: TAFE.Queensland@dete.qld.gov.au

Statement

779 FM - Appendix A WHS Statement of Commitment (PDF, 2.5MB)