TAFE Queensland is committed to having transparent and rigorous processes for student entry to ensure that all eligible students who enrol in VET Student Loans eligible unit/s of study are academically suited to the program, and meet the all entry requirements.
Provides TAFE Queensland with a process for the management of student entry into VET Student Loans eligible qualifications.
TAFE Queensland is committed to having transparent and rigorous processes for student entry that ensure all eligible students who enrol in VET Student Loans eligible unit/s of study are academically suitable for the program, and meet the required minimum entry requirements.
This procedure outlines the step-by-step process to ensure that VET Student Loans student entry applications are assessed fairly and appropriately, and students are enrolled in the most suitable unit/s of study.
The Chief Operating Officer is accountable for ensuring the management and maintenance of this procedure, including ensuring its continued appropriateness to the business, compliance with legislation and external requirements, and periodic review.
TAFE Queensland General Managers are responsible for administering VET Student Loans student entry under the terms of this procedure.
This policy applies to:
Communicating Student Entry Information:
4.1 TAFE Queensland corporate office and regions will ensure that consistent information about student admissions is published on all TAFE Queensland websites, including:
Student Entry Eligibility Rules:
4.2 Current and prospective students are eligible to apply for a VET Student Loans in the following circumstances. The student must be:
4.3 Applicants are also required to meet the following eligibility criteria. The student must:
Additional Eligibility Considerations:
4.4 When the number of places in a qualification or unit/s of study is limited by a quota, TAFE Queensland may offer places in order of merit of applicants, including an assessment of skills through work experience, performance at interview, or portfolio of evidence.
4.5 TAFE Queensland may conduct additional selection processes (e.g. interviews, folio of work, academic screening, admission tests) to support the admission process.
4.6 When making decisions about student entry, TAFE Queensland may take into account educational disadvantages that a student has experienced. TAFE Queensland provides equal and fair treatment of all students seeking to enrol.
Student Entry Applications:
Applying a Two Day Cooling Off Period:
4.7 VET Student Loans Officers will advise students who enrol in relevant unit/s of study that any request for a VET Student Loan:
Managing Student Entry Applications:
4.8 To apply for VET Student Loan students must complete the Request for a VET Student Loan eCAF form.
4.9 In addition, the VET Student Loans Officer will assess student suitability for their chosen unit/s of study by ensuring that students:
4.10 In addition, the VET Student Loans Officer will assess student suitability for their chosen unit/s of study by ensuring that students:
4.11 VET Student Loans Officers may also use discretion in addition to the above, when they have evidence to support a reasonable belief that a student demonstrates competence to complete the qualification or unit/s of study.
*Note: TAFE Queensland may alternatively utilise the services of the Queensland Tertiary Admission Centre to conduct selection processes.
Student Entry Language, Literacy and Numeracy Testing:
Language, Literacy and Numeracy Testing:
4.12 In cases where a student is required to undertake a LLN test to demonstrate suitability for a qualification or unit/s of study, the VET Student Loans Officer will:
Management of Language, Literacy and Numeracy Testing Outcomes:
4.13 LLN Specialists will monitor and manage outcomes of LLN assessments on a daily basis, including:
4.14 LLN Specialists will undertake case management of students who have not met the LLN entry criteria, including:
4.15 LLN Specialists will notify VET Student Loans Officers of the selected option for the student's alternative enrolment.
Processing Student Enrolments:
4.16 For successful student entry applications, VET Student Loans Officers must provide the student with access to the following information:
4.17 Upon communicating a student's successful application for student entry the VET Student Loans Officers will undertake the next steps in processing the student's enrolment:
4.18 TAFE Queensland will provide students with the opportunity to submit a complaint about a VET Student Loans student entry decision in cases where the student disputes the decision.
4.19 Complaints about student entry decisions will be managed as a complaint under TAFE Queensland's complaints management process.
4.20 Results of student LLN testing will be reported upon request to the Secretary, Department of Education and Training (Commonwealth).
4.21 All records related to a student's application for a VET Student Loan must be kept for the minimum period as outlined in the General Retention and Disposal Schedule, in particular:
4.22 In cases where the retention period outlined in a contractual or funding agreement is longer than the General Retention and Disposal Schedule the relevant records should be maintained in accordance with that agreement.
VET Student Loans Officers:
5.1 Provide consistent information to prospective students regarding VET Student Loans entry requirements.
5.2 Assess student entry requirements prior to confirming their admission to a VET Student Loans eligible program.
5.3 Apply a two day cooling off period to all VET Student Loans enrolments.
5.4 Confirm student suitability for entry into VET Student Loans eligible programs (Certificate of Education) and make LLN testing available to students
5.5 Monitor LLN testing outcomes.
5.6 Refer students who have not met LLN entry criteria to the region's LLN Specialist.
5.7 Manage VET Student Loans applications and enrolments for students who have met LLN entry criteria.
5.8 Create CHESSNs, CANs and VET Student Loans Invoice Notices for successful applicants.
5.9 Manage student records.
5.10 Advise and manage students who have not met LLN entry criteria.
5.11 Assist student to make informed decision about their future study pathways.
5.12 Co-ordinate and/or facilitate additional testing or training required by students.
5.13 Advise VET Student Loans Officers of a student's pathway and/or eligibility for enrolment into VET Student Loans eligible qualifications or unit/s of study.
5.14 Manage student records.
A course for which students can access a VET Student Loan. These courses are listed in the courses and loan caps determination and have a high national priority, meet industry needs, contribute to addressing skills shortages and align with strong employment outcomes.
Basic Key Skills Builder (bksb):
A Commonwealth approved language, literacy and numeracy (LLN) online assessment tool. The tool is available to all students commencing courses with TAFE Queensland. bksb provides a snapshot of a student's strengths and skill gaps - ensuring a consistent approach to LLN assessments across all areas. The assessment generates an individual report or group report aligned to the LLN Australian Core Skills Framework (ACSF) levels in reading and numeracy.
The deadline, for completing the request for a VET Student Loan and formally withdrawing from any courses or part of a course without any financial penalty.
An Australian Government loan program that helps eligible fee paying students pay their tuition fees for higher education study.
The amount of VET Student Loan, VET FEE-HELP and/or FEE-HELP, you have left to use before reaching the FEE-HELP limit.
The maximum amount of VET Student Loans, VET FEE-HELP and/or FEE-HELP, you can use over your lifetime. The FEE-HELP limit is indexed annually on 1 January.
electronic Commonwealth Assistance Form (eCAF) (Request for a VET Student Loan eCAF):
The online system for students to request a VET Student Loan (and other loans) under the Higher Education Loan Program (HELP). It provides students with a secure and easily accessible way to complete application forms for these courses.
Language, Literacy and Numeracy (LLN):
Language relates to the words, verbal structures and gestures to convey meaning. Literacy means being able to read and use written information. It also means being able to contextualise writing in an appropriate way. Numeracy is the ability to understand and work with numbers.
New Zealand Special Category Visa Holder (SCV):
A visa for New Zealand passport holders provided in the absence of another valid Australian visa, provided they have met certain security, character and health requirements. A temporary visa that expires as soon as the person leaves Australia, but remains in place for as long as they remain in Australia.
A New Zealand citizen and that holds a SCV you may be able to access VET Student Loans, providing they:
Request for a VET Student Loan eCAF Form:
The on-line system for students to request a VET Student Loan. It provides students with a secure and easily accessible way to complete application forms for VET Student loans (see Government electronic Commonwealth Assistance Form (eCAF)).
A person who:
A responsible parent's signature is required for a VET Student Loan application if the student:
Unique Student Identifier (USI):
Unique reference number made up of 10 numbers and letters that creates a secure online record of your recognised training and qualifications gained in Australia.
VET Student Loans (VSL):
Australian Government loan program that helps eligible students enrolled in approved higher level vocational education and training courses at approved course providers pay their tuition fees.